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Advice about the need to retain vaccination certificates and how long proof of vaccination or exemption need to be retained

Using collaborative tools for government business will create official records. This advice lists the types of records which should be captured and how long they should be kept.

The uptake of cloud-based services is a key component of ICT strategy across many organisations. With appropriate consideration (including risk assessment), selection and management of service arrangements, key benefits can be derived by organisations and risk can be managed. This guidance addresses the information and records aspects of the use of cloud-based computing services and is in the form of common questions and answers.

This guidance identifies key considerations specific and unique to cloud email, which need to be addressed prior to its implementation.

Chief executives of NSW public offices have specific obligations under the State Records Act 1998. This page contains guidance that will assist chief executives to make and keep records appropriately and comply with their obligations under the Act.

This guidance provides advice on the creation and capture of records.

Under the State Records Act 1998 (NSW), ‘each public office must make and keep full and accurate records of the activities of the office’.

All business units, teams and staff have a role to play in ensuring that sufficient records of your Public office’s activities are created and captured into its official business systems. 

This page provides advice on choosing a format/codec for digitising different types of audio and video recordings.

This checklist covers recordkeeping requirements under the State Records Act and Standard on records management. It is recommended that NSW public offices identify any statutory requirements which apply to the records, information or data that will be created and stored in the new cloud service offering.  These recordkeeping requirements must be included through procurement, commencement, review, monitoring and termination of cloud services.

This checklist is designed to provide information for the quick assessment of damage to records and their recovery.

One way councillors can be informed of their responsibilities is through the issue of policy and procedures. State Records NSW has created a sample records management policy and procedures for councillors that can be modified by councils to suit their needs.

This guide provides a checklist against which an existing or new business system may be assessed to determine:

• whether the business the system supports is subject to any recordkeeping requirements
• how well the business system is currently functioning  or will function as a recordkeeping system
• what action may be required to enable the business system to meet recordkeeping requirements.

The Model Code of Meeting Practice for Local Councils 2018 requires that from 14 December 2019:

NSW public offices collect personal contact information for a number of purposes, such as:

• Just like managing any other records, most COVID-19-related records, in the first instance, should be sentenced using one of the general disposal authorities such as General authority: administrative records (GA28) or General authority: local government records (GA39).

This guidance provides some scenarios  that may arise in NSW public offices with respect to COVID-19-related records.

This Advice provides some information around questions NSW State Records has received in relation to Council amalgamations.

The purpose of this section of the guidelines is to examine some of the benefits, costs and risks associated with a business process digitisation program and how to mitigate those risks.

Every organisation in the NSW public sector has an involvement with a range of committees. It is important that recordkeeping procedures are established for each committee that your organisation has an involvement with, so that the appropriate records are created and managed properly, and disposal is undertaken in an accountable way.

This page contains guidance that will assist organisations to establish procedures for creating and keeping records of committees.