Advice about the need to retain vaccination certificates and how long proof of vaccination or exemption need to be retained

The uptake of cloud-based services is a key component of ICT strategy across many organisations. With appropriate consideration (including risk assessment), selection and management of service arrangements, key benefits can be derived by organisations and risk can be managed. This guidance addresses the information and records aspects of the use of cloud-based computing services and is in the form of common questions and answers.

Chief executives of NSW public offices have specific obligations under the State Records Act 1998. This page contains guidance that will assist chief executives to make and keep records appropriately and comply with their obligations under the Act.

This guidance provides advice on the creation and capture of records.

Under the State Records Act 1998 (NSW), ‘each public office must make and keep full and accurate records of the activities of the office’.

All business units, teams and staff have a role to play in ensuring that sufficient records of your Public office’s activities are created and captured into its official business systems. 

This checklist covers recordkeeping requirements under the State Records Act and Standard on records management. It is recommended that NSW public offices identify any statutory requirements which apply to the records, information or data that will be created and stored in the new cloud service offering.  These recordkeeping requirements must be included through procurement, commencement, review, monitoring and termination of cloud services.

CAD (computer aided design) software is used to develop engineering and technical design documents. Literally hundreds of work hours can go into developing CAD drawings. They are valuable and important work resources but they can also be very difficult to manage.

This checklist is designed to provide information for the quick assessment of damage to records and their recovery.

This guide provides a checklist against which an existing or new business system may be assessed to determine:

  • whether the business the system supports is subject to any recordkeeping requirements
  • how well the business system is currently functioning  or will function as a recordkeeping system
  • what action may be required to enable the business system to meet recordkeeping requirements.

If you would like to find out if you are a ‘recordkeeping guru’ for your team, of if you wish to print a summary of the main recordkeeping responsibilities of a supervisor or manager, download the checklist.

This Advice provides some information around questions NSW State Records has received in relation to Council amalgamations.

Every organisation in the NSW public sector has an involvement with a range of committees. It is important that recordkeeping procedures are established for each committee that your organisation has an involvement with, so that the appropriate records are created and managed properly, and disposal is undertaken in an accountable way.

This page contains guidance that will assist organisations to establish procedures for creating and keeping records of committees.