The implementation of retention and disposal authorities is important to support the efficient and effective management of government records in all forms. Regular and systematic use of retention and disposal authorities will result in benefits to public offices and to Government by:
- reducing the costs of records storage
- reducing the time and cost associated with finding specific records when they are needed and
- minimising the risks arising from illegal or unmanaged destruction of records and from inadvertently keeping records that should be destroyed.
Records designated as State archives, and which are no longer in use for official purposes in the agency, should also be routinely and systematically transferred to State Records' care to ensure their preservation as part of the State's heritage.