See these entries for records relating to standing committees established by governing bodies of an organisation. Standing committees are considered to be committees where there is delegation from the governing body to undertake particular functions and where the committee has its own authority to make decisions and take action.
See FINANCIAL MANAGEMENT - Authorisation for records relating to approvals and authorisations for travel or reimbursement of expenses for non-employees serving as members of committees.
See GOVERNING BODIES - Meetings for records relating to meetings of governing bodies, such as boards, trusts, etc., and formal sub-committees of governing bodies. Sub-committees are considered to be committees established by the governing body and involving members of the governing body. Such committees report to, or make recommendations to, the governing body regarding issues impacting on the operations of the organisation but have no authority to make decisions and take action.
See GOVERNMENT RELATIONS - Meetings for records relating to meetings between Chief Executives and Ministers, Ministerial employees or senior executives of other government organisations when those meetings are not related to specific functions and activities.
See PERSONNEL - Authorisation for records relating to approvals and authorisations for travel or travel arrangements for employees serving as members of committees.
See STRATEGIC MANAGEMENT - Meetings for records relating to general, section or unit meetings of employees.
No | Description of records | Disposal action |
---|---|---|
1.0.1 |
Records relating to international committees where the organisation provides the state or national representative. Records include:
|
Required as State archives |
1.0.2 |
Records relating to inter-government committees where the organisation provides the State representative, e.g. Committees or Councils of State and national committees consisting of heads of government organisations, Ministers or statutory offices e.g. Solicitor Generals, Police Commissioners. Records include:
|
Required as State archives |
1.0.3 |
Records relating to inter-agency or external committees where (1) the organisation provides the secretariat and (2) the committee was established for the purposes of strategic planning or policy development and considers issues impacting on the core functions or responsibilities of the organisation. Records include:
|
Required as State archives |
1.0.4 |
Records relating to inter-agency or external committees where (1) the organisation does not provide the secretariat or (2) where the organisation provides the secretariat but the Committee considers operational matters or matters relating to administrative or non-core functions of the organisation. Records include:
|
Retain minimum of 5 years after action completed, then destroy |
1.0.5 |
Records relating to internal committees established for strategic planning or policy development purposes which consider significant issues impacting on the core functions or responsibilities of the organisation. Records include:
|
Required as State archives |
1.0.6 |
Records relating to internal committees which form part of consultative arrangements with staff regarding working conditions, e.g. occupational health and safety committees, workplace relations committees. Records include:
|
Retain minimum of 10 years after action completed, then destroy |
1.0.7 |
Records relating to internal committees which consider operational matters and issues concerning the administrative or general operational support functions of the organisation. Excludes committees which form part of consultative arrangements with staff regarding working conditions or occupational health and safety issues. Records include:
|
Retain minimum of 5 years after action completed, then destroy |
1.0.8 |
Records relating to meetings of advisory or consultative committees, councils, etc., i.e. committees consisting of external stakeholder representation, which advise on or oversee the operations of, or delivery of services in, an organisation or which provide advice to the Minister or Government on policy, priorities or strategy. Includes committees established by the organisation, committees required to be established by legislation or where the Premier or Minister establishes the committee and/or appoints its members. Records include:
|
Required as State archives |
1.0.9 |
Records relating to administrative arrangements for committee meetings. Records include:
|
Retain until administrative or reference use ceases, then destroy |