|A list of issues or activities used as a schedule or program for an event, conference, forum or meeting.
|A summary or record of an arrangement between two or more parties.
Use Contract for a binding legal agreement in the form of a contract.
|A website with regular entries of commentary, descriptions of events or other material such as graphics or video. Entries are commonly displayed in reverse-chronological order.
|An entry made on a blog. See Blog for further information.
|A request for a consultant to undertake a job.
Use Briefing note for a report that gives the recipient information to make informed decisions or to be up-to-date about an issue.
Use Project brief for a statement that describes the purpose, cost, time performance requirements and constraints of a project.
A report that either gives the recipient the information they need to know to make an informed decision or provides information so the recipient is up-to-date on an issue.
Use Brief for a request for a consultant to undertake a job.
|A blueprint for how a business will run and what future direction the business will take.
|A minute controlled and circulated under The Department of Premier and Cabinet's direction and supervision to authorised recipients only.
|A written enumeration of actions to be taken, meant to aid memory rather than provide detailed instruction.
Use Dataset for bibliographic data or catalogues.
Use Index for a listing of items or entries provided for reference or navigation purposes.
|A binding, legal agreement between two or more parties for the delivery of a product, provision of a service or management of a resource.
Use Agreement for other for a summary or record of an arrangement between two or more parties which is not legally binding.
|Structured information encoded in lists, tables, databases etc (for example spreadsheets, databases, GIS data). Data may be numeric, spatial, spectral, statistical or structured text (including bibliographic data and database reports).
|Information arranged in calendar order documenting appointments and engagements.
Use Journal for information arranged in calendar order documenting events, business or proceedings.
|Any form of electronic code that describes or provides permission to access a resource.
|Any form of electronic code used to simulate the security properties of a handwritten signature or to establish authenticity.
|A sketch or design made with pen, pencil or crayon.
Use Plan for a drawing made to scale to represent a structure, machine or building.
|Any electronically mediated communication. This includes electronic mail, text messages, instant messages, electronic voice messages, electronic video messages and computer conferencing, but excludes scanned versions of written or printed messages.
|A request for information.
|A copy or reproduction of an item that is as true-to-the-original source as possible. A facsimile transferred by means of a telecommunications technology operating over the telephone network is also known colloquially as a ‘fax’.
|A summary of information about a product, service, organisation, event or topic.
|A structured solicitation of input from a user (for example, comments, a survey or an order).
|A regular formal publication produced by government that may include vacancies, appointments, bulletins, notices and legislative directives.
|The primary purpose of the resource is to present factual information advice or guidance about an organisation, event or service. Most general advisory pages on government websites will be of this document type.
Use Instruction for resources that provide direction rather than information.
|The introductory page or major entry point for a site on the internet. In most cases an organisation will have only one resource of this document type, except where there is likely to be a public perception that a distinct business unit standard alone as an organisational entity.
Use Web page for lower-level pages and Blog for a website blog.
|Documents compiled for Ministers attending Parliament which provide brief outline of departmental functions or particular issues.
|Any listing of items or entries provided for reference or navigation purposes, including an inventory, register or directory.
Use Checklist for a written enumeration of actions to be taken.
|Resources in which the primary purpose is to provide instructions or directions (for example, how to write a report or how to register for a service). Includes manuals, handbooks, tutorials and quizzes.
Use Guidelines for resources that have primarily informational content.
[Note: Should be distinguished from Procedure or removed if Procedure is a more suitable term for the organisation.]
|A written list of merchandise, with prices, delivered or sent to a buyer.
|A record or register of events, business or proceedings.
Use Diary for information arranged in calendar order documenting appointments and engagements.
|A written agreement where the owner of an asset grants a second party the right to its possession and use for a specified period and under specified conditions, in return for periodic payments.
|A formal opinion regarding the substance or procedure of the law by an officer of the court, ordinarily in exchange for financial or other tangible compensation.
|A written or printed communication addressed to a person or a number of persons, including scanned versions of written or printed communications.
|A chronological listing of actions, observations, data or transactions.
A visual representation of an area highlighting relationships between elements of that space.
Use Plan for a drawing made to scale to represent a structure, machine or building.
|A resource specifically designed to provide a brief public statement on an issue or event, via the mass media.
|A summary record of proceedings of a formal meeting.
|A note describing something to be remembered or acted upon in the future.
|Data describing the context, content, structure and organisation of records and other information.
|Ministerial briefing note
|Formal note providing advice or information to the portfolio Minister or other government organisations on aspects of an organisation’s operations or matters concerning them.
|A form of correspondence acting as an official note or memorandum, usually recording an action or decision, or seeking approval for a course of action.
[Note: Should be distinguished from Memorandum or removed if Memorandum is a more suitable term for the organisation.]
|A form of visual representation other than text, involving moving pictures, animation, video or film, with or without audio. For some resources it may be appropriate to use a combination of document types. (For example: video recording of an exhibition opening – specify document types as ‘promotion; moving image’).
|Note for file
|A summary or record of a less formal meeting or ad hoc discussion (including by telephone).
A drawing made to scale to represent a structure, machine or building. Includes architectural, engineering and mechanical plans.
Use Business plan for a blueprint for how a business will run and what future direction the business will take.
Use Plan for a visual representation of an area highlighting relationships between elements of that space.
|A series of digital media files (either audio or video) made available on a website for download.
|A major formal publication detailing a course or line of action adopted and pursued by the organisation. Includes public accountability documents such as corporate directions and other strategic plans.
Use Report for resources that convey the results of an inquiry, account for activities or document speeches and presentations.
|A document describing a position in detail including its purpose, functions and responsibilities and the knowledge, skills and abilities required to perform the job competently. Position descriptions are used in evaluating positions and copies are given to applicants.
|Any form of visual and/or verbal communication used to show or explain a topic to an audience.
|A sequence of action or instructions to be followed.
[Note: Should be distinguished from Instruction or removed if Instruction is a more suitable term for the organisation.]
|A statement that describes the purpose, cost, time performance requirements and constraints of a project.
|A formal accepted document outlining the aims, costs and time sequencing of a project. A project plan is signed off by key stakeholders and becomes the basis for monitoring and controlling the project.
|Descriptive or marketing information about an organisation or material that promotes its products, services, activities or collections (for example, ‘What’s New’ pages, brochures). Does not include media releases.
|A written offer from a seller to a prospective buyer. Includes an offer regarding work to be completed.
|A commercial document issued by a buyer to a seller, indicating types, quantities, and agreed prices for products or services the seller will provide to the buyer.
|Questions on notice
|Notice of questions to members of Parliament, signed by a member, and handed to one of the Clerks-at-the-Table during a sitting of the House.
|Questions without notice
|Questions asked by members rising in their place and obtaining the call of the chair (the President). Questions must seek information or press for action in relation to matters with which Ministers are officially connected, to proceedings pending in the House or to any other issues within Ministers’ responsibilities.
|A statement of the price of goods or services.
|A formal, written record of acts, events, names etc, often kept in a prescribed manner.
|An account describing organisational activity, a speech or presentation. Includes statements of the organisation’s opinion, a decision or the results of an enquiry.
Use Dataset for database reports.
|A list allocating names to particular tasks, duties or work times.
|A means of providing an automatic summary of frequently updated web content in a standardised format. Abbreviation of Really Simple Syndication feed.
A diagram that represents the properties of a system using abstract, graphic symbols rather than realistic pictures. A schematic usually omits all details that are not relevant to the information the schematic is intended to convey, and may add unrealistic properties that aid comprehension. For example, a subway map intended for riders may represent a subway station with a dot; the dot doesn't resemble the actual station at all but gives the viewer the information he needs without unnecessary visual clutter.
Use Still image for still visual representation including images, photographs, diagrams, maps and graphics.
|Computer programs in source or compiled form that may be available for installation on another machine.
|Primarily audio representation that may be ambient, effects, music, narration or speech. For some audio resources it may be appropriate to use a combination of document types. (For example: sound recording of a presentation – specify document types as ‘presentation; sound recording’.)
A primarily still visual representation other than text. Includes electronic and physical representations such as images, photographs, diagrams, maps and graphics. For digital representations of physical resources, use a more specific document type where possible. (For example: a scanned media release – use ‘media release; still image’.)
Use Schematic for a diagram that represents the properties of a system using abstract, graphic symbols rather than realistic pictures.
|Tender - request for quotation
|An invitation to suppliers to take part in a bidding process to bid on specific products or services. Often known as a RFQ.
|Tender - request for tender
|A structured invitation to suppliers for the supply of products and/or services. Often known as an RFT.
|A post or status update on Twitter, a micro-blogging service.
|A resource of information suitable for the internet that can be accessed through a web browser. A web page may provide navigation to other web pages via hypertext links. Use the more specific document type where possible (For example: Use ‘Home page’ for the introductory page or major entry point for a site, use ‘Wiki’ for a web page wiki).
|A page or collection of web pages designed to enable anyone accessing it to contribute or modify content using a simplified markup language. Wikis are often used to create collaborative websites, intranets and knowledge management systems.