In this context, a publication includes any form of information which is published, intended to be made available to the public or able to be accessed by the public. It also includes published information issued or made available to staff within the organisation, e.g. a procedure manual published on the organisation's intranet. Publications can be hardcopy, online or in another format, and with or without an International Standard Book Number (ISBN) or International Standard Serial Number (ISSN).

The whole of government e-Recruitment system is used by an increasing number of government agencies to manage the recruitment process. While in the majority of cases it is suitable to retain most of your short term recruitment records in e-Recruitment, certain records relating to successful applicants must be exported to an agency’s own corporate recordkeeping system for retention as part of the ongoing management of their appointment and service.