ISSN 1321-6260
October - No. 137

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New advice on transferring records to NSW State Archives and Records

We have published new advice for public offices on transferring records to our custody as part of the State Archives Collection.

The new advice provides a step-by-step guide to transferring records, aiming to make it easier to transfer records. We have also simplified the process by replacing four forms with two.

Transferring records to our custody has a number of benefits for your organisation:

  • It reduces your organisation’s storage costs.
  • It passes the responsibility for managing and protecting records to NSW State Archives and Records.
  • It passes the responsibility for managing public access to records under the State Records Act 1998 to NSW State Archives and Records.
  • It enables your organisation to comply with section 29 of the State Records Act 1998.

Records in the State Archives Collection are stored securely and protected through measures such as climate control. This ensures that the records are preserved and accessible forever.

If you have any questions about the new advice or forms, please contact the Agency Services team at

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Updated guidance

We have recently updated the following guidance:

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For your diary!

The next Records Managers’ Forum will be held at the Conference Room at the McKell Building, 2 Rawson Place, Sydney on Wednesday 27 November 2019. Invitations and further information about the Forum will be emailed directly to our contacts soon.

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Sydney Open

For the first time our Western Sydney Records Centre took part in Sydney Open on Saturday 2 November. We ran two tours and the participants enjoyed seeing our reading room and foyer exhibition, the XXL sized scanners in Digital Imaging Services Hub, our storage areas, displays of treatment work done in the Conservation lab and a display of architecture-related plans and documents in the Collection Services workroom.

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Disposal authorities approved

The Board recently approved retention and disposal authorities for the Information and Privacy Commission and the Parliamentary Counsel's Office.

Copies of our retention and disposal authorities are available from the Retention and disposal authorities page on our website.

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Have your contact details changed recently?

NSW State Archives and Records likes to keep in contact with records management staff in public offices.  If your contact details have changed recently, please let us know at

If you would like to advise us of new records management contacts at your organisation, please let us know use the form available from the website.


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