The State Records Act 1998 (NSW) specifically addresses the importance of protecting records. Section 11 provides that

"each public office must ensure the safe custody and proper preservation of the State’s records that it has control of."

To assist public offices in understanding and implementing this obligation, the revised Standard on the physical storage of State records (issued 2019) sets out the minimum compliance requirements for the storage of those State records which have a physical format. The standard applies to records created and maintained by contractors and service providers on behalf of public offices in the course of outsourced government business.

This guidance is designed to assist public offices implement the requirements of the Standard and to guide public offices in decisions and actions for storing State records to ensure that:

  • storage is cost-effective and efficient
  • all records are secure, protected and accessible for as long as they are required, to meet business and accountability needs, and that
  • all records identified as State archives are stored in the best conditions possible.

The guidelines contain recommendations only. If a public office wishes to meet the compliance requirements in the Standard in other ways, they may do so.

Published 2000 / Revised 2004, 2012, 2015, 2019

Downloadable files

Solutions for Storage 2019 (PDF)


Recordkeeping Advice