Digitisation

Technical requirements set out in this specification aim to ensure that digitisation efforts result in the creation of authentic, reliable, and usable digitised copies of paper records in accordance with General retention and disposal authority: Original or source records that have been copied (GA45).

This advice identifies some of the considerations associated with outsourcing the digitisation of audio or video.

This purpose of this guidance is to outline common considerations for digitisation programs.

This page provides advice on choosing a format/codec for digitising different types of audio and video recordings.

Digitisation refers to the conversion of non-digital material to digital form. There are many reasons why your organisation may consider converting existing analogue recordings to digital. If your organisation decides to digitise analogue audio and video recordings, there are a number of factors to consider.

Digitisation is the means of converting hard-copy or non-digital records into digital format. These guidelines provide advice for NSW public offices on implementing sound and well structured digitisation projects and programs for records.

 This guidance discusses:  

• admissibility of born digital records and digital images of records as evidence
• proving the credibility of digital images
• the types of documents that are still created or received in physical formats.

The purpose of this section is to outline considerations that should be taken into account when deciding whether to conduct your back-capture digitisation project in-house or outsource it to a service provider.

The purpose of this section of the guidelines is to discuss issues concerning the purchase of digitisation equipment for back-capture digitisation projects, including hardware and software.

The purpose of this section of the guidelines is to provide guidance regarding the disposal of original paper records after digitisation.

The Digitisation checklist: Overview is designed to be a quick reference source for information about inclusions in a business process digitisation program. For more information, consult the relevant sections of the guidelines and the checklists available in some of those sections.

The purpose of this section of the guidelines is to:

• examine common reasons why back-capture digitisation projects are undertaken (i.e. what benefits they can bring)
• explore some considerations relevant to these reasons.

The purpose of this section of the guidelines is to examine some of the benefits, costs and risks associated with a business process digitisation program and how to mitigate those risks.

The purpose of this section of the guidelines is to examine how to:

• identify the official records within back-capture digitisation projects, and
• how to manage the digital images that will become the official record within a business process digitisation program.

The purpose of this section of the guidelines is to provide guidance on what benchmarks and quality assurance measures should be in place for digitisation projects.

The purpose of this section of the guidelines is to provide guidance on how organisations can determine technical specifications for digitisation projects.

The Digitisation checklist: overview is designed to be a quick reference source for information about inclusions in a back-capture digitisation project. For more information, consult the relevant sections of the guidelines and the checklists available in some of those sections.

The purpose of this section of the guidelines is to examine staffing needs for back-capture and business process digitisation programs.

The purpose of this section of the guidelines is to discuss how to make good selection decisions for records to target in back-capture digitisation projects.

The purpose of this section of the guidelines is to describe what an organisation should have in place in terms of policies, procedures, standards and documentation for a digitisation program.